Job Summary
The part-time Administrative Assistant will provide essential administrative support to ensure efficient operation of the office. This role involves a variety of tasks, including deposit and donation processing and reconciliation; database management, including updating member information/changes/classifications and assisting with chapter needs such as startup, insurance, closing, and event needs; communications; acting as a liaison between other offices and organizations
Responsibilities
? Review and process all online donations
. Assist chapters with certificates of insurance by processing requests
? Process all deposits delivered by mail service, deposit processing service
? Review ACH deposits with Bookkeeper
? Create reports based on incoming deposits and campaigns
? Complete monthly reconciliation form and provide to DOO, CEO, and Bookkeeper.
? Manage communications with members such as thank you and tax acknowledgment letters, updates on requests, etc.
? Update the database with changes of address, new members, volunteer classifications, etc.
? Initiate and manage the logistics of opening new chapters ?
? Serve as liaison with simple voting software utilized during board member elections annually
? Manage the logistical process of closing of chapters
? Assist chapters with store orders. Invoice chapters as needed
? Update all trackers accordingly.
? Assist with website forms and update to chapter locator as needed
? Annual conference support, both remotely and in person
? Perform other administrative duties as needed by management.
Qualifications: ? Bachelor?s Degree ? Five or more years? experience providing administrative support in a business setting, preferably in a non-profit ? Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). ? Proficiency in Social Media Management ? Excellent written and verbal communication skills. ? Strong organizational skills and attention to detail. ? Ability to work independently and manage multiple tasks efficiently. ? Must be your only dedicated role, and your only employment.
Preferred Qualifications:
? Bereaved parent/Sibling or grandparent or comprehensive understanding and experience working closely with bereaved or grieving populations
? Empathetic
? Experience working remotely for a decentralized, virtual staff operation
To Apply: Submit your resume to [email protected]
Job Type: Part-time
Pay: $19.00 - $22.00 per hour
Expected hours: 20 per week
Application Question(s):
? This position is a part time position but needs to be your dedicated job. Do you have other work obligations?
Shift availability:
? Day Shift (Required)
Work Location: Remote
