Job Description:
• Issue purchase orders for security hardware, low-voltage equipment, network gear, and installation materials based on project needs and stock levels.
• Track and manage inventory replenishment using field service software (e.g., ServiceTitan) and coordinate deliveries to job sites or warehouses.
• Source vendors and negotiate pricing, delivery timelines, and return terms for items such as access control systems, cameras, NVRs, and structured cabling.
• Maintain relationships with key suppliers and monitor vendor performance.
• Work with project managers and service coordinators to align procurement with install schedules and avoid delays.
• Assist with RMA (Return Merchandise Authorization) and warranty processes.
• Process incoming vendor invoices, match them with purchase orders and packing slips, and ensure accurate GL coding.
• Maintain up-to-date vendor records, W-9 forms, and payment terms within accounting systems (e.g., Sage Intacct).
• Manage weekly payment runs via check, ACH, or credit card, and ensure early-payment discounts and project cash flow targets are met.
• Monitor the AP aging report, resolve discrepancies, and respond to vendor inquiries professionally and promptly.
• Assist with month-end closing activities, including accruals and AP reporting for job costing.
Requirements:
• 2 years of procurement and accounts payable experience, preferably in construction, field services, or technology integration.
• Ability to work in a dynamic, fast paced environment; excellent communication and interpersonal skills; ability to interact with internal and external stakeholders at all levels; problem solving; ability to make sound business decisions; initiative and the ability to foresee customer and employee needs; ability to support simultaneous projects/priorities; understanding of job costing principles and inventory tracking.
Benefits:
• Base salary of $55-60k DOE
• Bonus opportunity
• Medical, dental, and vision
• Paid time off and paid holidays
• 401k with company match