Trout Unlimited Inc. - Institutional Giving Coordinator

Trout Unlimited Inc. - Institutional Giving Coordinator In order to use this site, it is necessary to enable JavaScript. Here are the instructions how to enable JavaScript in your web browser. All Jobs  >  Institutional Giving Coordinator Trout Unlimited Inc. Apply Institutional Giving Coordinator Fully Remote • Remote Worker - N/A • Development Type Part-time Description About Trout Unlimited  Trout Unlimited (TU) works across the U.S. to bring together diverse interests to care for and recover rivers and streams so our children can experience the joy of wild and native trout and salmon. Our Institutional Giving team secures foundation funding that enables this work at scale. The Role This is a precision operations role with a positive, can-do spirit at its core. The Institutional Giving Coordinator ensures that every proposal, report, deadline, and data point is handled accurately and on time, every time. You bring a mindset that solutions exist, challenges can be worked through, and the work can move forward. You are the backbone of execution for a high-performing fundraising team. Success in this role means nothing falls through the cracks, and the team experiences you as reliable, steady, and a genuinely positive partner. This is a part-time position (20 hours per week) and is not eligible for benefits. This position reports to the Director of Institutional Giving and supports a small team of frontline fundraisers. Core Responsibilities Grant & Proposal Coordination - Build and populate grant templates (proposals, budgets, reports) with accuracy and completeness  - Track all proposal and reporting deadlines and proactively drive the team to meet them  - Assemble, review, and submit materials that are clean, complete, and on time  - Manage grantor portals, including logins, submissions, and recordkeeping  Data & Systems Management - Enter and maintain accurate, up-to-date data in CRM (NetSuite)  - Track grant payments and coordinate coding with Finance and program staff  - Maintain organized, reliable grant files and archives  - Manage shared systems (SharePoint, trackers, templates) so information is current and accessible  Team Operations - Maintain a master calendar of all institutional deadlines and deliverables  - Schedule and coordinate meetings across teams  - Prepare materials for funder interactions and internal planning  - Ensure timely, accurate thank-you letters and stewardship touchpoints  - Take ownership of additional administrative tasks and special projects as needed, ensuring they are completed with the same level of accuracy, timeliness, and follow-through as core responsibilities  Process Discipline & Quality Control - Identify gaps, inconsistencies, or risks and resolve them before they become issues  - Maintain and improve standard operating procedures - Serve as a final check for completeness and accuracy across submissions and records  What Success Looks Like - Deadlines are consistently met without last-minute scrambling  - Submissions are accurate, complete, and professional  - Data are reliable and up to date  - The team operates smoothly because details are fully handled  - Colleagues experience you as dependable, solutions-oriented, and easy to work with Who You Are You bring both operational excellence and grounded optimism to your work. - Highly reliable: You do what you say you will do, on time  - Detail-oriented: You take pride in getting things exactly right - Organized and disciplined: You manage multiple priorities without dropping tasks  - Proactive: You anticipate needs and close gaps without being asked  - Optimistic and solutions-oriented: You believe there is always a way forward and approach work with a “figure it out” mindset  - Friendly and collaborative: You build positive, respectful working relationships across teams  - Flexible and responsive: You are comfortable taking on a range of tasks and shifting priorities while maintaining high standards  - Steady under pressure: Deadlines and complexity do not derail your focus or your attitude The Impact of This Role In this role, you make the work possible. The care you bring to details, deadlines, and follow-through directly enables Trout Unlimited to secure funding and deliver conservation impact across the country. You will be the person the team relies on to keep things moving and ensure nothing is missed. When you do this job well, everyone around you is more effective. If you take pride in being dependable, enjoy bringing order and clarity to complex work, and believe there is always a way to get things done well, you will find this role both meaningful and satisfying. Requirements Must Have - 2–5 years of experience in fundraising operations, administration, or similarly detail-intensive work  - Demonstrated ability to manage multiple deadlines and workflows simultaneously  - Strong organizational skills with consistent follow-through  - High level of attention to detail and accuracy in written and data-driven work  - Strong written communication and copyediting skills  - Proficiency in Microsoft Office (especially Excel and Outlook) and shared file systems  - Experience maintaining data in a CRM - Ability to work independently in a remote environment and manage priorities without close oversight  - Interest in and enthusiasm for Trout Unlimited’s mission  Nice to Have - Experience with institutional fundraising or grant management  - Familiarity with grant proposal and reporting processes  - Experience working with grantor portals  - Experience coordinating across multiple teams (e.g., finance, program, communications)  - Experience with document management systems such as SharePoint How to Apply By 8:00 p.m. ET on April 17, 2026, please provide a resume and cover letter to Trout Unlimited via our online job application system. Please include your earliest available start date in your cover letter.  Our Commitment to Diversity At TU, we value a diverse representation of staff, and we actively seek candidates for this position who come from communities that have been historically under-represented in conservation and those who have been most impacted by degraded rivers and streams. We are committed to building space for all people to participate in our work to care for trout and salmon and clean our shared waters. We are proud to be an equal opportunity employer. Salary Description 50,000 Apply View All Jobs Powered by Payroll & HR Software