Job Description:
• Manages the Chief Impact Officer’s calendar and related administrative support for ongoing strategic projects and priorities.
• Serves as a liaison between the Chief Impact Officer, Program & Impact leadership, internal teams, and external partners to align meeting objectives, participants, and materials.
• Assists with advancing priority partnerships by scheduling, organizing, and supporting executive and team collaboration.
• Prepares agendas, briefing context, and materials to ensure partnership meetings—especially those led by the Chief Impact Officer—are productive and outcome-driven.
• Tracks partnership commitments, decisions, and milestones; coordinates follow-up and next steps across the Program & Impact team.
• Identifies stalled progress, scheduling bottlenecks, or missing inputs and flags them to Directors or Program & Impact leadership with recommended actions.
• Maintains accurate partnership documentation, timelines, and task tracking within established project management systems.
• Coordinates meetings within the Program & Impact team, across various departments and with external stakeholders (agency leaders, consultants, etc.).
• Distributes documents, information, instructions, and other resources to ensure both internal and external stakeholders have tools and resources to be effective.
• Documents progress against project plan, updates leaders and identifies implications for the overall project and connections to other ongoing projects/grants.
• Serves as a primary point of contact for projects when multiple units are involved with the same project to ensure effective and synergistic team actions.
• Communicates consistently and clearly with Project Leads, team members, and other key stakeholders to keep the projects on track.
• Proactively identifies potential stakeholders for involvement in projects and recommends when and how others can make meaningful contribution to a project’s success.
• Offers high-level customer service and customer focused problem-solving that builds trust, and ensures more effective project implementation.
• Cultivate an environment where all team members feel valued, included, and empowered to achieve their potential.
Requirements:
• High school diploma or G.E.D equivalent required with additional post-secondary coursework or certification related to project management, nonprofit management, office administration, public administration or other related field preferred OR relevant experience equivalency.
• A minimum of two (2) years of relevant experience, with an emphasis on administrative excellence and project management.
• Exceptional administrative skills, with high attention to detail.
• Excellent interpersonal skills.
• Customer service oriented.
• Excellent verbal and written communication skills.
• Ability to work independently, managing multiple projects, while achieving results consistently on deadline.
• Excellent team working skills; ability to collaborate cross-functionally.
• Highly organized in approach, with ability to set and manage priorities.
• Highly proficient in Word, Excel, PowerPoint and project management software (such as Asana).
• Knowledge of youth development programs, especially mentoring and related implementation.
• Project Management Certification
Benefits:
• Health insurance
• Paid time off
• Remote work options